Ava real-time captions of Michelle Obama keynote,
November 2017

If your venue/event/conference is equipped with Ava:

If the event organizer has set up Ava transcription for his or her event, you'll find posters hanging at the event entrance with a QR Code and an Ava identifier.

Simply scan this QR code or search for this identifier in the Ava application to access the event's subtitles:

Ava for online events (webinars)

If the organizer has decided to subtitle his online event with Ava, you can access the transcript on your mobile or computer.

Access the transcription of an online event from your phone

The organizer will send you the Ava ID you need to access the transcript. Simply search for it in the "Contacts" tab of the Ava mobile application and press "Start".

For more information on using Ava on your phone, click here.
Access an event transcript online from your computer (Ava Desktop/Ava Web)

With Ava Desktop or Ava Web, you can access the transcript directly from your computer. The organizer will send you the Ava ID to join, or will send you a link to web.ava.me/&Avaidentifier. Simply click on this link to access the transcript.

If you know the Ava ID of the event, open Ava Desktop/Ava Web and enter the ID in the search bar, then click on it to join.

For more information about using Ava on your PC to caption an online meeting, a class, a video, a podcast, Youtube, a stream, etc., click here.

If the venue/event/conference is not equipped with Ava

If you know the organizers already.

Invite him to contact us at hello@ava.me or directly from the application's customer service or simply by referring to this article.

You can also send him this guide for event organizers.

If the event is more than a week out (there is still time before the start of the event):

1) Find the contact information of the event organizers

2) Fill an accessibility request with the button below, so we can help you request accessibility for this event

Request Ava for an event

3) We'll be in touch to guide you and try to get accessibility for you by contacting the organizers. If we don't have an an

swer until 1 week before the event, we'll let you know and you may consider the next section.

If it's less than a week before the event (Do-It-Yourself approach)

If it's a small event you can ask the presenter to wear a bluetooth microphone. If you don't have a bluetooth microphone yet, here are a few microphones we suggest and here is how you can connect them with your Ava app.

If this is a larger event, you should order this and this equipment and get them in time for the event. The good news is that you can re-use them to caption any event you'll go to in the future.
Print this guide for instructions on how to set up Ava at the event.
Make sure you get a second tablet or smartphone (that can access Wifi). Bring both devices charged, and a charger if you can.
Arrive at the event early and ask if they have any accessibility accommodation. If they don't, explain that you brought your own smart captioner, that can provide captions to you for every session and it is easily set up in less than 5 minutes.
Show the guide you printed and ask to see an audio engineer (usually working at the audio booth in the room).
Follow the instructions to a) connect the hardware, b) setup one of the device with Ava on. If you can, keep your smartphone charged. If you brought 2 devices, you can leave one of the devices near the audio system, and go into the audience, follow the live-captions on your device. If you have Ava Professional or Ava Campus, you'll be able to follow on a computer using Ava Web.
Don't forget to get everything back at the end and thank the staff!

For questions about any of the above, reach us at hello@ava.me

Welcome to Ava 💙

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Using Ava to Caption a Large Event

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