In an era of remote learning, having captions for your online classes is now more vital than ever. Learn how to use Ava Web to caption your classes below

Activating the captions:

Step 1—open Ava Web in a browser on your computer

Click on either Google or enter your work email to sign in

Step 2—Ava will immediately open to the below page:

Click on the microphone in the upper right hand corner in order to start captioning

Step 3—invite the other participants to join the Ava conversation

  • Invite the participants, teacher and/or students, to join the session by clicking the "+ Invite Participant" button in the top right corner

  • A link will be copied to your clipboard. The link can be easily shared by pasting it into the chat window of a video conferencing program, group messaging tool, or email.

  • You will need to paste the shared link into a new browser window to access the Ava web application.

Activating the Microphone

People must activate the microphone before speaking for the captions to generate. When the microphone is active it will turn blue.

Activating the Keyboard

Captions can also be generated by using the keyboard. This feature is especially useful for non-verbal users of Ava. When the keyboard is active it will turn blue.

End the Ava Conversation

Press the red X to end the conversation.

Step 4—open a video conferencing program in a new window.

For best results, have two browser windows open, one window for the Ava web for the captions and another window for the video conferencing program. 

Ava Web Best Practices

💡Use an external microphone to increase captioning and audio quality! 

💡Position the Ava captioning window for ease of readability. 

💡Increase accuracy— add the Ava Scribe service. Ava Scribe utilizes a human transcription specialist to correct transcription errors in real-time.

ℹ️ Discover Ava Scribe learn more about using Ava Scribe for up to 99% accuracy!

Pro's and Con's of using Ava Web captioning

✅ Pro's

  • High captioning accuracy—because the Ava Web app is picking up the speakers directly from their own device, the accuracy of the captions is high. 

  • Easy to use—Ava Web sessions are easy to start and share with participants. 

  • Color-coded speaker names—Ava can distinguish who is speaking.

  • Captions can be repositioned—the captioning screen can be resized and captions positioned in different locations; at the bottom or top of the screen, as well as on the side.

  • Visual variation—flexibility in terms of color themes and font sizing.

  • Language translation—over 15 spoken languages with Community and Pro

  • Caption editing—the captions can be easily edited by anyone in the session. 

  • Self-learning—Ava learns and gets smarter over time. 

  • Transcription saving—Ava Web allows for easy transcript saving and exporting.

❎ Con's

  • Two browser windows need to be open at the same time. One for the Ava web captions and one for the video conferencing program. 

  • Fullscreen display hides Ava Web captions. If the video program is displayed in  full screen the Ava Web app will be behind the video window and won't be visible.  

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